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<br />MINUTES <br />CLIVE PARKS AND RECREATION BOARD <br />Monday, August1, 2011 <br />Council Chambers <br />th <br />1900 NW 114Street <br />Chairman Crawford called the meeting to order at 5:30p.m. <br />Present – <br />Crawford, Easler, Martin, Reed and Shetler <br />Absent– <br />Barnes and Postma <br />Easlermade a motion to approve the agenda, seconded by Reed. All signified aye, motion <br />approved. <br />Easlermade a motion to approve the consent items, seconded by Easler. All signified aye, <br />motion approved. <br />There were no citizen presentations. <br />Friends Group: <br />Staff invited Vicki Hibbert, Library Director, to attend the Park Board meeting to share <br />information concerning the Friends of the Library group. <br />Vicki has worked with different Friends Group on and off for approximately 20 years. Clive <br />had a Friends group before they had a Library Director. There have been a variety of fund- <br />raising projects: Brown bag lunches, entertainment books, calendar salesand book sales. The <br />th <br />book sale generates more fundingwith having raisedclose to $7,000 this past yearattheir 12 <br />annual book sale.They also have an on-going book sale in the corner of the Library <br />throughout the year. Vicki stated it isimportant for the group to have fun while raising funds <br />and have enthusiastic members.As advised by the American Library Association, the Friends <br />Group donotcarry much funding over from yearto year. They try to spend all but $1,000of <br />the funds to carry over to the nextyear.The group is organized as a 501(c)(3) and all gifts and <br />donations are tax deductible. <br />Staff clarified the difference between the functions of a Friends Group and a foundation as to <br />what they fund.Friends Groupsare members of the community working to subsidize smaller <br />projects andgive the money away throughout the year whilethe Foundation would provide <br />fund-raising to capital improvement projectseither annually or longer.Friends groups don’t <br />fund basic services or something they deem as a capital project.Staff has spoken with park <br />directors in the past as to how the Friends Group could benefit the parks. A few ideas are: <br />assisting the needy so they can participatein our programs;helping maintain the flower beds; <br />and Arbor Day tree planting.Some fund-raising ideas are: sending letters to request a <br />contribution;also tohave a booth in a community celebration (i.e.,selling food/concessions). <br />Staff will check to see if there is an overriding group for parks that would compare to the <br />American Library Association to help with guidelines and set-up of aParks Friends Group. <br />A few options were discussed on how to raise funds (i.e.,if signing up for a league or program, <br />have the opportunity to check a box for a donation or when purchasing a dog license, optional <br />donation could go to dog park.) Easler expressed interest in participating in the group. <br /> <br />