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Clive Public Arts Advisory Commission Meeting Minutes <br />Wednesday, October 26, 2011 <br />Clive City Hall, North Conference Room, 1900 NW 114th Street <br />Call to order: Commission Chairman Tom Murphy called the meeting to order at 5:30 PM. <br />Members Present: Marilyn Baker, Anne Keating, Karen Leibold, Murphy, Vicki Poole, Linda Shanks <br />Members Absent: Tracy Levine, Kim Peter, Beth Wilson <br />Staff and Guests Present: Matt McQuillen, Assistant City Manager <br />Approval of Agenda and Minutes — Upon a motion made by Shanks and seconded by Poole, the Agenda <br />was unanimously approved. Upon a motion made by Poole and seconded by Shanks, the minutes were <br />unanimously approved. <br />Announcement from the Chair- Murphy commented that he thought the dedication ceremony for the <br />Black Diamond was great. McQuillen stated he had received copies of the news coverage of the event <br />and that he had sent a copy to Shuler School, the Shuler family, the Historical Society, a Shuler Alum <br />representative and had kept one for the project file. <br />Citizen Presentation- None. <br />Budget Review - <br />McQuillen updated the Commission on the budget. Several expenditures have been made since the last <br />meeting related to the Black Diamond artwork. Following the payment of outstanding bills, the <br />Commission has a fund balance of $15,323. There will be a further expense for the lighting of the Black <br />Diamond and a necessary transfer of funds for the future maintenance to the Maintenance Trust Fund, <br />leaving approximately $3,000 remaining in the Black Diamond Capital Fund. Once those expenses are <br />paid the fund will be closed and any remaining money will be transferred to the Art Along the Trail Fund. <br />McQuillen stated there were sufficient funds for the Art Along the Trail program which will have its <br />inaugural year in 2012. <br />McQuillen also recommended that the Commission have a discussion in the near future on what type of <br />signature piece of artwork it would want to commission next since each project requires a considerable <br />amount of lead time. <br />Old Business - <br />Black Diamond - Shuler Public Art Memorial - <br />McQuillen reported that lighting will be added to the Black Diamond using two lights on the left and <br />right of the sculpture shining upward. He also commented that there is a scratch on the base of the <br />sculpture and he will be investigating how it can be repaired. Liebold asked McQuillen for a final <br />breakdown of expenses for the project. <br />New Business - <br />Art Along the Trail- <br />McQuillen provided a handout of the six locations that had been previously chosen as the sights for the <br />temporary Art Along the Trail exhibition of sculptures. All but one of the locations is on City property. <br />The Country Club Association rejected the City's proposal for a temporary easement to locate one of the <br />sculptures near the trailhead on Country Club Lake. As a result, an alternative location has been chosen <br />on City property at the southwest corner of 142 Street and Lakeview Drive. <br />