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Library Board Minutes <br />City of Clive <br />Tuesday, November 15, 2011 <br />The meeting of the Clive Library Board of Trustees was held Tuesday, November 15, 2011, <br />at Clive City Hall at 6:00 P.M. in the Community Room. <br />The Meeting was called to order by President Durick at 6:00 p.m. <br />Board Members Present: Janssen, Hendrickson, Aasheim, Price and Durick. <br />Menning joined the meeting at 6:20 p.m. Absent: Faux. <br />Also present: Director Hibbert and Administrative Assistant Hungerford. <br />Motion by Price, second by Hendrickson to approve the Agenda. Ayes: Price, Hendrickson, <br />Janssen, Aasheim and Durick. Nays: None. Motion Carried. <br />Citizen's Presentation/Public Comment: <br />None <br />Motion by Janssen, second by Price to approve the Consent Items. 4a. Minutes dated <br />October 17, 2011; 4b. Financial Reports October 2011; 4c. Revenue Reports October 2011; <br />4d. Attendance Reports October 2011; 4e. Circulation Reports October 2011. Ayes: Janssen, <br />Price, Aasheim, Hendrickson and Durick Nays: None. Motion Carried. <br />Director's Report: <br />- Vendor offerings for a new circulation system were discussed. One of the systems will be <br />set up in December for Staff to use on a trial basis. Staff will continue to gather information <br />on this project. A new system will not be purchased until the 2012 -2013 Fiscal Year. <br />- The Board was informed about a patron who has not returned materials and whose fines are <br />quite significant. Attempts to locate the person and collect the debt have been unsuccessful. <br />The Board concurs with having a warrant issued. <br />Budget Request Fiscal Year 2012 -2013: <br />Slight increases in a few of the operational line items are being recommended as well as an <br />increase in personnel hours to accommodate additional part time staffing hours and a second <br />part-time summer intern. <br />Motion by Aasheim, second by Price to approve the FY 2013 Budget Request as presented <br />plus the additional personnel hours. Ayes: Aasheim, Price, Janssen, Hendrickson, Durick <br />and Menning. Nays: None. Motion Carried. <br />December Board Meeting Date: <br />Due to the proximity of the December Board meeting date to the holidays and concerns <br />about getting a quorum due to travel plans and other scheduling issues around that time the <br />consensus of the Board was to cancel that meeting. <br />The Board will meet on its regular day and time in January and Hibbert will put review of the <br />circulation policy on the agenda for possible action. <br />President Durick adjourned the meeting at 6:23 p.m. <br />Kathie Hungerford <br />Library Administrative Assistant <br />