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MINUTES <br /> CLIVE PARKS AND RECREATION BOARD <br /> Monday, November 3, 2014 <br /> Council Chambers <br /> 1900 NW 114t`' Street <br /> Present—Crawford, Ramundt, Shetler, Bell attended telephonically <br /> Absent— Martin, Reed, Weiler <br /> Chairperson Shetler called the meeting to order at 5:34 p.m. <br /> Ramundt made a motion to approve the agenda, seconded by Crawford. Ayes: Bell, Crawford, <br /> Ramundt, Shetler. Nays: none. <br /> Crawford made a motion to approve the minutes from September 8, 2014, seconded by <br /> Ramundt. Ayes: Bell, Crawford, Ramundt, Shetler. Nays: none. <br /> Citizen presentation: None. <br /> Old Business: None. <br /> New Business: <br /> a. Chocolate Charity Run —Special Park Use Permit— Request is for a wave start <br /> charity run to raise money for John Stoddard Cancer Center. Organizers are sending <br /> postcards to residents that will be impacted and give them advance notification of the <br /> event. <br /> Crawford made a motion to approve the application as submitted, seconded by <br /> Ramundt. Ayes: Bell, Crawford, Ramundt, Shetler. Nays: none. <br /> b. Facility Rental Recommendation —An internal work group of Parks and Recreation <br /> staff reviewed and revised current processes regarding public use and rental of shelters, <br /> the Community Room as well as Special Events Building. Recommendations help <br /> streamline the process of managing facility usage and rentals. <br /> Ramundt made a motion to approve the facility rental recommendations, seconded by <br /> Crawford. Ayes: Bell, Crawford, Ramundt, Shetler. Nays: none. <br /> c. Special Event Application Update— Leisure Services director, Todd Seaman, <br /> presented a draft of the proposed changes to ordinance and processing application <br /> materials for special events in Clive. The proposed system will help expedite the <br /> application process as park board would no longer need to approve the application. <br /> Staff is seeking endorsement of the process, present it to Council and will forward the <br /> final draft for legal review. <br /> Shetler made a motion to proceed and continue with the discussion of the special event <br /> application process, seconded by Ramundt. Ayes: Bell, Crawford, Ramundt, Shetler. <br /> Nays: none. <br /> Bell left the meeting at 5:50 p.m. <br />