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MINUTES <br /> CLIVE LIBRARY BOARD OF TRUSTEES <br /> Monday, November 17, 2014 <br /> Council Chambers <br /> 1900 NW 114th Street <br /> Board Members Present: Marquardt, Menning, Price, Vance and Sheffield (arrived at 5:32 p.m.) <br /> Absent: Bogaczyk and Faux <br /> Also Present: Leisure Services Director Todd Seaman, Administrative Assistant Vikki Atha and <br /> City Council Liaison John Edwards <br /> The meeting was called to order by Chairperson Menning at 5:30 p.m. <br /> Vance made a motion to approve the Agenda, seconded by Price. Ayes: Marquardt, Menning, <br /> Price and Vance. Nays: none. <br /> Price made a motion to approve the Minutes from October 20, 2014, seconded by Marquardt. <br /> Ayes: Marquardt, Menning, Price, Sheffield and Vance. Nays: none. <br /> Citizen's Presentation/Public Comment: <br /> None. <br /> Old Business: <br /> a. Community Foundation Recommendations — Leisure Services Director Seaman and Board <br /> member Marquardt attended a meeting on November 7 that presented options for funds <br /> that could be established for a library account with the Clive Community Foundation. The <br /> recommendation was to establish a library agency fund that would provide financial <br /> management for existing and future funds donated to the library. Seaman provided more <br /> information regarding the fund and stated they recommended a $2,000 account deposit <br /> from the Trust and Agency account could provide the start-up balance for the fund. Future <br /> book sales and other fundraising monies would be deposited into this account. The fees to <br /> manage this account would be 1% of the fund or $250. The Board would like to get more <br /> information on the benefits and downfalls of this fee before making a decision regarding the <br /> library agency fund. <br /> Price made a motion to request that a representative from the Community Foundation be <br /> present at the next meeting to explain pros and cons of this fee; seconded by Sheffield. <br /> Ayes: Marquardt, Menning, Price, Sheffield and Vance. Nays: none. <br /> New Business: <br /> a. Internet Policy Update —As part of the ongoing policy review and update per state <br /> certification requirements, staff has updated the Internet Policy for the library. <br /> Vance made a motion to approve the updated Internet Policy; seconded by Marquardt. <br /> Ayes: Marquardt, Menning, Price, Sheffield and Vance. Nays: none. <br /> b. December Meeting Discussion — Director Seaman asked the Board if they need to meet <br /> next month due to small agenda. Meeting may be shorter or cancelled depending on the <br /> availability of information received from the Community Foundation. <br /> Director's Report: <br /> • On Thursday, November 20, Van and Bonnie from 1040 WHO Radio will be broadcasting <br /> live from 5:00-9:00 a.m. at the library. <br />