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MINUTES <br /> CLIVE LIBRARY BOARD OF TRUSTEES <br /> Monday, December 15, 2014 <br /> Council Chambers <br /> 1900 NW 114th Street <br /> Board Members Present: Faux, Marquardt, Menning, Price, Sheffield and Bogaczyk (arrived at <br /> 5:34 p.m.) <br /> Absent: Vance <br /> Also Present: Mayor Scott Cirksena, Wade Den Hartog from Community Foundation of Des <br /> Moines, Leisure Services Director Todd Seaman, Administrative Assistant Vikki Atha and City <br /> Council Liaison John Edwards <br /> The meeting was called to order by Chairperson Menning at 5:30 p.m. <br /> Price made a motion to approve the Agenda, seconded by Faux. Ayes: Faux, Marquardt, <br /> Menning, Price and Sheffield. Nays: none. <br /> Faux requested a revision to the Minutes from the November 17, 2014 Minutes. Sheffield made a <br /> motion to approve the Minutes with the change recommended, seconded by Price. Ayes: Faux, <br /> Marquardt, Menning, Price and Sheffield. Nays: none. <br /> Citizen's Presentation/Public Comment: <br /> None. <br /> Old Business: <br /> a. Community Foundation Recommendations — Mayor Scott Cirksena and Wade Den Hartog, <br /> representative from the Community Foundation, were present to discuss the foundation and <br /> answer questions that were submitted by Vance prior to the meeting regarding the <br /> establishment of a Library Agency Fund. Handouts were presented to the Board explaining <br /> the administrative fee schedule and investment portfolio options. Tax filing for the fund is <br /> handled by the foundation. Contributions could continue to be collected by staff or donors <br /> could contribute directly into the fund. Access to donor information and quarterly/annual <br /> reports would be available. Any recommendations made by the Library Advisory Board on <br /> fund management would need to be approved by City Council. Funds could be withdrawn if <br /> growth does not occur as anticipated. Fundraising ideas and creating a committee to assist <br /> with fundraising plans/efforts were discussed. Once the two vacant Board spots for 2015 <br /> are filled, staff will work on a plan for establishing a committee. <br /> Marquardt made a motion to create the library agency fund of$2,000 with Clive Community <br /> Foundation and establish a fundraising subcommittee of library staff and Board members <br /> that will be formed within the first part of the year(2015) to develop a plan for external <br /> fundraising options; seconded by Price. Ayes: Bogaczyk, Faux, Marquardt, Menning, Price <br /> and Sheffield. Nays: none. <br /> New Business: <br /> a. Director Seaman asked the remaining 2015 Board members to let him know if they would <br /> be interested in serving on the above subcommittee. <br /> b. Nominating committee for Board officers — Menning recommended Faux, inquired to Price <br /> and Marquardt — recommendations accepted by Faux and Marquardt. <br />