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MINUTES <br /> CLIVE LIBRARY BOARD OF TRUSTEES <br /> Monday, February 9, 2015 <br /> Council Chambers <br /> 1900 NW 114th Street <br /> Board Members Present: Brown, Faux, Marquardt, Price, Sheffield and Vance <br /> Also Present: Leisure Services Director Todd Seaman, Administrative Assistant Vikki Atha and <br /> City Council Liaison John Edwards <br /> The meeting was called to order by Faux at 5:30 p.m. <br /> Price made a motion to approve the Agenda, seconded by Marquardt. Ayes: Brown, Faux, <br /> Marquardt, Price, Sheffield and Vance. Nays: none. <br /> Faux requested a revision to the Minutes from the December 15, 2014 Minutes. Vance made a <br /> motion to approve the Minutes as amended, seconded by Marquardt. Ayes: Brown, Faux, <br /> Marquardt, Price, Sheffield and Vance. Nays: none. <br /> Citizen's Presentation/Public Comment: <br /> None. <br /> Old Business: <br /> a. Election of Officers — Faux presented that Marquardt agreed to accept the position of <br /> Secretary and Price agreed to accept the position of Chairperson. No other nominations <br /> were submitted. <br /> Sheffield made a motion to accept the slate of officers as presented; seconded by Vance. <br /> Ayes: Brown, Faux, Marquardt, Price, Sheffield and Vance. Nays: none. <br /> Leisure Services Director Seaman introduced new board member, Sarah Brown. <br /> b. Agency Fund Update — Staff has initiated the process of establishing an agency fund for <br /> the library with the Clive Community Foundation. Paperwork has been completed and was <br /> presented to the Board for review before going before City Council on February 12, 2015. <br /> Agency fund representatives needed to be identified for Exhibit C on the paperwork. <br /> Leisure Services Director Seaman listed himself as primary contact and board members <br /> Marquardt and Price volunteered to be listed as advisors on the account. Action was taken <br /> at the December meeting so no further action was needed by the Board. <br /> Director Seaman announced that library staff members Nicole Morgan and Teri Nelson are <br /> interested in serving on the fundraising committee. Board members Faux and Brown <br /> volunteered to serve on the committee. <br /> New Business: <br /> a. Bylaws Update — Part of the state certification process requires the Library Board of <br /> Trustees Bylaws to be reviewed. A draft of revisions was presented to the Board. Board <br /> revisions included identifying committees as board members and change review of the <br /> bylaws from every three years to two years. Standing committees will include: Budget, <br /> Bylaws and Strategic Planning Committees. The Fundraising Committee is a special <br /> subcommittee of the Strategic Planning Committee. Committees shall be formed at the <br /> direction of the Leisure Services Director or Library Board Chairperson. Other minor <br /> revisions were noted and will be updated. <br /> Brown made a motion to accept the revisions as presented with additions; seconded by <br /> Vance. Ayes: Brown, Faux, Marquardt, Price, Sheffield and Vance. Nays: none. <br />