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A,.u u u i JJ 3b <br /> -t <br /> RESOLUTION NO. ft./3c( <br /> RESOLUTION AUTHORIZING THE RECORD DESTRUCTION <br /> COMMITTEE TO DESTROY CERTAIN RECORDS <br /> OF THE CITY OF CLIVE, IOWA, IN ACCORDANCE <br /> WITH SECTION 372.13 OF THE IOWA CODE <br /> WHEREAS, Section 372.13 of the 1985 Iowa Code provides that <br /> the "council shall determine its own rules and maintain records of <br /> its proceedings. City records and documents, or accurate repro- <br /> ductions, shall be kept for at least five years, except that <br /> ordinances, resolutions, council proceedings, and records and <br /> documents relating to real property transactions or bond issues <br /> shall be maintained permanently"; and <br /> WHEREAS, the Record Destruction Committee was directed by the <br /> City Council to review the records and documents of the City of <br /> Clive for the possible destruction of unnecessary items; and <br /> WHEREAS, said Record Destruction Committee having so reviewed <br /> the records and documents in light of the provisions of Section <br /> 372.13 of the 1985 Iowa Code recommended to the City Council that <br /> the records and documents set forth in the attached "Records <br /> Inventory Worksheet" be destroyed; and <br /> WHEREAS, the City Council after consideration of such recom- <br /> mendation and review of the attached "Records Inventory Worksheet" <br /> desires to provide for the destruction of the records and docu- <br /> ments set forth in the said "Records Inventory Worksheet". <br /> NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY <br /> OF CLIVE, IOWA: <br /> That the Record Destruction Committee be and is hereby author- <br /> ized to cause to be destroyed by burning, shredding or burying <br /> those records and documents of the City of Clive, Iowa, that are <br /> set forth in the "Records Inventory Worksheet,", attached hereto <br /> and by this reference incorporated herein. <br /> BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF <br /> CLIVE, IOWA: <br /> That the City Clerk be and is hereby authorized to view said <br /> destruction and to certify that the records and documents referred <br /> to in the attached "Records Inventory Worksheet" were destroyed, <br /> when they were destroyed, and who authorized the destruction. <br /> Such certificate shall be in writing and shall be presented to the <br /> City Council at a regular meeting of the City Council and that <br /> such certificate shall be retained by the City of Clive in <br /> perpetuity. �^Ae <br /> PASSED AND APPROVED this Ott\ day of , 1986. <br /> ar,, <br /> O. Gen- Ma•dox, Mayo <br /> r rnn nTf , <br /> S <br /> MaLjorie . Roberts, City Clerk <br />