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7/22/2011 4:34:57 PM
City of Clive
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RESOLUTION NO. 9�- /7 V <br /> --, RESOLUTION AUTHORIZING THE CITY CLERK TO DESTROY <br /> CERTAIN RECORDS OF THE CITY OF CLIVE, IOWA <br /> IN ACCORDINANCE WITH SECTION 372 . 13 OF THE IOWA CODE <br /> WHEREAS, Section 372 . 13 of the 1991 Iowa Code provides that <br /> the "Council shall determine its own rules and maintain records <br /> of its proceedings. City records and documents, or accurate <br /> reproductions, shall be kept for at least five years, except that <br /> ordinances, resolutions, council proceedings, and records and <br /> documents relating to real property transactions or bond issues <br /> shall be maintained permanently" ; and <br /> WHEREAS, the City Clerk and City Attorney reviewed the <br /> records and documents of the City of Clive for the possible <br /> destruction of unnecessary items; and <br /> WHEREAS, said City Clerk and City Attorney having so <br /> reviewed the records and documents in the light of the provisions <br /> of Section 372 . 13 of the 1991 Iowa Code recommended to the City <br /> Council that the records and documents set forth in the attached <br /> "Records Inventory Worksheet" be destroyed; and <br /> WHEREAS, the City Council after consideration of such <br /> recommendation and review of the attached "Records Inventory <br /> Worksheet" desired to provide for the destruction of the records <br /> and documents set forth in the Said "Records Inventory <br /> Worksheet" . <br /> NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE <br /> CITY OF CLIVE, IOWA: <br /> That the City Clerk be and is hereby authorized to cause to <br /> be destroyed by burning, shredding or burying those records and <br /> documents of the City of Clive, Iowa, that are set forth in the <br /> "Records Inventory Worksheet" , attached hereto and by this <br /> reference incorporated herein. <br /> BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF <br /> CLIVE, IOWA: <br /> That the City Clerk be and is hereby authorized to view said <br /> destruction and to certify that the records and documents <br /> referred to in the attached "Records Inventory Worksheet" were <br /> destroyed, when they were destroyed, and who authorized the <br /> destruction. Such certificate shall be in writing and shall be <br /> presented to the City Council at a regular meeting of the City <br /> Council and that such certificate shall be retained by the City <br /> of Clive in perpetuity. <br /> PASSED AND APPROVED THIS DAY OF —7)CUS044, 1991. <br /> Ali / _A <br /> O. G•.ne Maddox, Ma .r <br /> 7)q7 <br /> Marjorie . Roberts , City Clerk <br />
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